1. INTRODUCTION

Welcome to Carlson Gracie Team UK. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you interact with our website, services, and facilities.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access our website or use our services.

2. INFORMATION WE COLLECT

We collect personal information that you voluntarily provide to us when you:

• Register for classes or membership
• Sign up for our newsletter
• Submit a contact or complaint form
• Purchase products or services
• Participate in competitions or events
• Apply for employment or instructor positions

The personal information we collect may include:

• Name, email address, phone number, and mailing address
• Date of birth and gender
• Emergency contact details
• Medical information relevant to safe participation in activities
• Payment information (processed securely through our payment providers)
• Photos and videos from classes and events (with consent)
• Information about your training progress and belt rankings

3. AUTOMATICALLY COLLECTED INFORMATION

When you visit our website, we automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Time spent on pages and navigation patterns
• Referring website addresses
• Information collected through cookies and similar technologies

4. HOW WE USE YOUR INFORMATION

We use the information we collect for various purposes, including to:

• Provide, operate, and maintain our services
• Improve, personalize, and expand our services
• Understand and analyze how you use our services
• Develop new products, services, features, and functionality
• Communicate with you, including for customer service, updates, and marketing
• Process transactions and send related information
• Find and prevent fraud
• For compliance, legal process, and public safety purposes

5. LEGAL BASIS FOR PROCESSING

We process your personal data under the following legal bases:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose
• Contract: Where processing is necessary for the performance of a contract with you
• Legal obligation: Where processing is necessary for compliance with a legal obligation
• Legitimate interests: Where processing is necessary for our legitimate interests or the legitimate interests of a third party

6. SHARING YOUR INFORMATION

We may share your personal information with:

• Affiliated clubs: Other Carlson Gracie Team UK clubs and affiliates
• Service providers: Third parties that help us deliver our services (payment processors, email providers, etc.)
• Professional advisors: Lawyers, accountants, insurers as necessary
• Authorities: Law enforcement or other government bodies when required by law
• Business transfers: In connection with a merger, acquisition, or sale of assets

We do not sell your personal information to third parties.

7. DATA SECURITY

We have implemented appropriate technical and organizational security measures to protect your personal data. However, please note that no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security of your data.

8. DATA RETENTION

We will retain your personal data only for as long as is necessary for the purposes set out in this privacy policy, or as required to comply with legal obligations, resolve disputes, and enforce our agreements. When we no longer need to use your data, we will securely delete or anonymize it.

9. YOUR RIGHTS

Under data protection laws, you have rights including:

• Access: The right to request copies of your personal data
• Rectification: The right to request correction of inaccurate information
• Erasure: The right to request deletion of your personal data
• Restriction: The right to request restriction of processing
• Data portability: The right to request transfer of your data
• Objection: The right to object to processing based on legitimate interests
• Withdrawal of consent: The right to withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details provided below. These rights may be limited in some situations – for example, where we can demonstrate legitimate grounds for processing your data.

10. CHILDREN'S PRIVACY

We do not knowingly collect personal information from children under 13 without parental consent. If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us. If we become aware that we have collected personal information from children without verification of parental consent, we will take steps to remove that information.

11. CHANGES TO THIS PRIVACY POLICY

We may update this privacy policy from time to time to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will post the updated policy on our website and update the "Last updated" date. We encourage you to review this policy periodically.

12. CONTACT US

If you have any questions about this privacy policy, or if you would like to exercise any of your rights, please contact us: